Employees & time
Expiry alerts
Onboardly keeps track of employee document expiry dates and reminds you before they lapse. This way you don't lose control of compliance as the number of hires grows.
What is tracked
The system tracks the expiry dates of key documents and signals when their end is approaching.
| Item | Why it matters |
|---|---|
| Medical examinations | Working without valid examinations is not allowed. |
| OHS training | Required periodically; missing it = risk during an inspection. |
| Foreign worker's residence document | Loss of legal residence and work once it expires. |
| ID card | An outdated identity document blocks some processes. |
| Contract end | A signal to extend or end the employment relationship. |
Recurring reminders
Recurring jobs (crons) check the deadlines and send reminders in advance — before a document loses validity. Reminders respect the preferences set for a given employee, which we describe in the Employees section.
Documentation gaps report
Beyond individual alerts, you get an aggregate gaps report — a list of people who are missing a document or whose deadline has already passed. It's a ready-made to-do list to catch up on.
Add-on: controlling module (KIKB report)
The additional controlling module is an audit of documentation gaps concluded with a report stamped by the National Institute of Business Control (KIKB) — the stamp appears at 100% documentation completeness. You buy the module yourself in the Store:
- One-time — PLN 4000 net for a month of access (PLN 2000 net for subscribers); another purchase extends access by another month.
- Subscription — PLN 500 net/month, continuous access, cancel anytime.
Related: Active and archived employees · Document folder · Foreign worker legalization