Contracts and e-signature

The contract is generated from a DOCX template, and the candidate signs it electronically. After the employee signs, the company countersigns.

Generating the contract

The contract is created from a DOCX template by mapping placeholders to onboarding data, separately for the mandate contract, employment contract (UoP), B2B and contract for specific work. See Document templates.

Three signing methods

Method	Description
Onboardly built-in e-signature	Signature drawn on screen + confirmation with an SMS code + an audit page (IP address, timestamp, SHA-256 hash of the document).
Autenti	External e-signature provider.
PandaDoc	External e-signature provider.

The Onboardly built-in e-signature is a documentary form under art. 78(1) §1 of the Civil Code, appropriate for a mandate contract and a contract for specific work. For an employment contract, a qualified signature (Autenti) is recommended.

Countersignature

After the employee signs, the contract is signed by a designated person on the company side (countersignature). Both signatures go into the final PDF.

The final PDF with both signatures is archived, optionally on Google Drive. You trigger a resend for signing from the panel.