Employees & time
Employee portal
A mobile portal where the hire logs working time, submits monthly reports, and receives invoices. Sign-in is passwordless.
Passwordless sign-in
The employee doesn't set or remember a password. They enter the portal in two ways:
- Magic-link email — a one-time link sent to the employee's address, valid for 15 minutes.
- First account activation — on the first entry, when the employee turns on their access.
Four tabs
| Tab | What it's for |
|---|---|
| Dashboard | Shortcuts to the most important actions and reminders. |
| Calendar | Working-time logging (RCP) — daily entries. |
| Reports | Monthly hour summaries submitted for approval. |
| Invoices | List of invoices, PDF download, and confirmation of receipt. |
Calendar — working-time logging
In the calendar the employee adds daily entries. Each entry has:
- Type: work, leave, sick leave, or other.
- Number of hours.
- Project — selected when the employee has 2 or more assignments.
- Note — an optional description.
After a report is submitted, the month locks — you can no longer change entries for that period in the calendar.
Reports
The employee submits a monthly hour summary for approval. The report goes through statuses:
| Status | Meaning |
|---|---|
| Draft | Being filled in, not yet submitted. |
| Submitted | Passed on for approval. |
| Approved | Confirmed on the employer's side. |
| Rejected | Returned for correction. |
| Approved / rejected by the client | A decision on the client's side — hour approval is described in the Client portal. |
After approval the employee can use the “request a change” option if something in an approved report needs correcting. Hour approval on the client's side is described in the Client portal.
Invoices
In the Invoices tab the employee sees a list of their invoices, downloads them as a PDF, and marks “I confirm receipt”.
Related: Client portal · Leave · Invoices and bills